Job vacancy Office Manager / Personal Assistant

JOB BY
GEMS Education
GEMS Education Bldg., Sheikh Zayed Rd, Dubai, United Arab Emirates PO Box 8607, Dubai
  +971-4-3477770

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Job Type
Employee
Job Status
Full Time
Announced
11 June, 2021
Job Title

Office Manager / Personal Assistant

Job Location
Job Presentation
About the Role

Job Purpose:

As the first contact person in the GEMS Marketing, Enrollment & Communications office you will respond to all queries on behalf of the Leadership and wider team ensuing customer service excellence at all times.

Key Accountabilities:

  • Assist with organizational and personal administration on a daily basis
  • Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
  • Prioritizing emails, preparing letters and reports, communicating clearly, confidently and in a professional manner at all levels both internally and externally, ensuring all correspondence and relevant materials are produced in a timely and accurate manner
  • Understanding the importance of key meetings, building flexibility into the diary and anticipating needs, arranging meetings and preparing briefing materials as and when required
  • Maintain records
  • Handling sensitive information and material with the highest level of discretion and confidentiality and maintaining data confidentially
  • Organize external visits, meetings and other engagements
  • Manage expense claims
  • Purchasing
  • Embrace and encourage the ethos and standards of excellence as defined in the GEMS Core Values
  • Ensure the GEMS policies, procedures, and codes of conduct are followed at all times

Expected Qualifications:

  • Relevant secretarial training and qualifications, you will have proven experience as an all-round executive level Office Manager / PA

Expected Experience:

  • Minimum of 3 years working in a similar role
  • Previous experience in a customer engagement, administrative or PA role
  • IT literate with experience of Microsoft Office including Outlook, Word, Excel and Powerpoint. You will need to be able to draft correspondence both standard and ad-hoc with minimal supervision ensuring both quality and accuracy in all your work.
  • The ability to maintain confidence and discretion at all times
  • Event management experience

Job Specific Knowledge and Skills:

  • Exceptional presentation, scheduling and communication skills
  • Digitally savvy and adept at using social media
  • Excellent interpersonal, customer service and time management skills, together with diplomacy, tact and well developed organisational skills.
  • Open and collaborative working style; must be comfortable in an environment where ideas are shared and challenged.
  • Passionate and enthusiastic
  • Knowledge of the education sector is desirable


About Your Benefits
Reference number
8811
Valid Till
27 Jul, 2021 (43 days left)

How to Apply?

Please apply for this job on GemsEducation.com website:

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